Operations Manager - Real Estate Division
Overview
We are seeking a dedicated, organized, and proactive Operations Manager to join our growing real estate business. This full-time hybrid role plays a critical part in keeping operations efficient, deals on track, and the team aligned. You will work closely with the founder and serve as a key contributor to the growth and success of our real estate division.
Compensation \& Details
- Position Title: Operations Manager - Real Estate Division
- Employment Type: Full-Time
- Location: Hybrid (Remote + In-Office Days)
- Annual Salary: $50,000 CAD + Bonuses
- Monthly Pay: $4,167 CAD
- Performance Bonus: 5% commission on any deal where you directly assist in the sale of a property (coordination, communication, showings, etc.)
Key Responsibilities
Deal Coordination \& Transaction Management
- Draft offers and prepare supporting documentation
- Manage listing paperwork and MLS uploads
- Track financing conditions and deposit deadlines
- Coordinate property closings with all involved parties
- Maintain tracking sheets and ensure deal timelines are met
- Ensure deal files are compliant and complete
- Set up lockboxes and manage key inventory
- Maintain detailed closing checklists for each transaction
Client \& Communication Support
- Manage and respond to client inquiries ()
- Schedule appointments, showings, and internal team calls
Team Support \& Oversight
- Provide regular reporting on team activity and the deal pipeline
Systems \& Workflow Management
- Build and maintain Standard Operating Procedures (SOPs)
- Identify workflow gaps and implement productivity tools
- Maintain internal calendars, checklists, and operational templates
Marketing \& Listing Support
- Coordinate listing photoshoots and staging appointments
- Prepare marketing materials (feature sheets, brochures, signage)
- Manage MLS and website listing uploads
- Track showing feedback and create seller reports
- Collaborate with the marketing team for optimized listing promotions
Work Environment
- Hybrid Role: Primarily remote, with in-person presence required for team meetings, listing setups, or specific property tasks
- Flexible Hours: Availability during standard business hours is expected
