Senior Administrative Assistant

IG Wealth Management • Ontario, Canada, Canada • 22h ago

Division: IGM-HR Location: Toronto

At IG Wealth Management, our vision is to inspire financial confidence. We are proud to be recognized as one of Canada's Top Employers by Mediacorp Canada Inc. for empowering our employees with the tools to thrive, while also providing resources to ensure physical and mental wellness were put front and center.

Job Duties

Provides confidential senior level administrative support services to the Human Resources Leadership team to include;
Calendar management and scheduling of meetings
Co-ordinating travel arrangements and preparing expense reports
Providing support and acting as a resource on assignments
Provides status reports on projects and other matters, tracks issues; prepares meeting packages and agenda, action lists, and minutes; organizes documentation (paper or electronic)
Prepares correspondence, reports and presentations
Coordinates scheduling of new employee onboarding for HR and prepares related materials
Facilitates the set up of workspaces and equipment requirements
Coordinates and helps to organize special projects and divisional/departmental meetings and other adhoc events as required
Responsible for filing confidential paperwork
Coordinating invoice payments
Responsible for ordering office supplies and organizing departmental maintenance (copiers, facilities)
Manage system access requests using SNAP
Assist in the HR Connect mailbox by responding to employment verification requests, and other inquiries as time permits
Providing back-up to the Executive Assistant, CHRO as required

Qualifications

A minimum of 5+ years' experience as an Administrative Assistant; experience working within a Human Resources team in a large firm is an asset
Maintains a positive atmosphere and fosters an open-door philosophy
Excellent communication skills, both verbal and written with excellent interpersonal skills to interact with individuals at all levels of the organization (bilingual in the French language is an asset)
Service oriented with strong relationship management skills
Ability to work independently and as part of a great team
Ability to handle confidential information in a tactful and professional manner
Exceptional technology skills and digital savvy; able to support becoming paper-free, utilizing technology for document management, team collaboration, etc. required
Proficient with MS Office (Microsoft Word, Outlook and Power Point) at the advanced level, specific to PowerPoint using info graphics; intermediate Excel
Flexible and able to perform in a fast paced, changing environment
Outstanding organizational, planning and prioritization skills, and ability to multi-task to manage/prioritize multiple projects simultaneously required
Ability to meet deadlines with strong follow-up skills required